Creating an Executive Assistant Email Signature that Rocks

I feel like email signatures are often overlooked until the person receiving your email needs information. There comes a point where they want to call you, but your number is not in their phone. They need to drop off something at your office and need your address. They are curious about what your website looks like or what you are posting on Facebook.

And that’s when they need the info in your email signature.

There are several ways to go about setting up an email signature that rocks and I’ve outlined three of my favorites for you here.


I like this signature because it’s clean and simple. There’s no photo to load, so you never run the risk of there being a blank box where an image is supposed to be. It’s not very exciting though.




It’s a bit fancier. Notice how I’ve included links to where I want to direct people. The website, Facebook, and Pinterest links all go to our company pages. The LinkedIn link goes to my personal LinkedIn account.


For this one, I had to get a bit creative. I used Canva to create the box with our company logo and my name and contact details.
I then found icons for Facebook, LinkedIn, and Zillow by doing a Google search for them. The Zillow icon goes to our reviews page.
I cropped our logo way down and that icon goes to our website.
You can just as easily skip the icons and go with text. My favorite version of it looks like this:
The only problem with this version is that the client can’t copy/paste the address into Google Maps to find our office. Nor can the use Google Voice to click to call. I feel there’s probably not too many people who would be inconvenienced by that though.
In addition to the logo, or instead of the logo, you can certainly add a professional photo of yourself. I do think it makes it easier for people to recognize you when they come to your office and meet you in person.
What about you? Is it time to update your email signature and add some cool new features to it?
Additional links or information you might want to include:
  • Name, phone number, and email address of your rainmaker
  • Pinterest
  • Instagram
  • Snapchat
  • Twitter
  • YouTube
  • Embed your commercial video
  • Link to your active listings
  • Link to home search page
  • Link to your preferred vendors

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